Event Inquiry Flow

• Inquiries scatter across Instagram and email

  Leads arrive in DMs, comment sections, and inboxes simultaneously. Nothing is captured in a consistent format. Leads slip through.

• No event details collected upfront

  Every inquiry kicks off a back-and-forth email chain to collect date, guest count, location, and budget — work that could happen before the first reply.

• No deposit or hold process

  Prospects hold multiple vendors until the last minute. Calendar stays uncertain. No commit mechanism.

• Clients don't qualify themselves before reaching out

  Every call includes a pricing discovery that could have been done online. Time spent on mismatched leads.

Prospect browses event packages, checks availability, and submits a structured inquiry with event date, type, guest count, and budget range.

1. 01

   Browse packages

   Service or package cards with photos, descriptions, and starting prices. Prospect understands options and pricing range before reaching out.

2. 02

   See what's included

   Deliverables, timeline, and what the client needs to have ready. Expectations set before the first conversation.

3. 03

   Check basic availability

   Event date and general location submitted first. The operator knows what they're looking at before investing in the full intake.

4. 04

   Submit a structured inquiry

   Event date, type, guest count, budget range, and contact. Everything the vendor needs to assess fit — in one form, before the first call.

• Event inquiry summary

  Date, type, guest count, budget, and contact — formatted for operator review.

• Scope brief

  Event details organized for the vendor to assess fit before the first conversation.

• Availability check prompt

  Suggested operator next step based on the event date and current calendar.

• Reply template

  Initial response draft for operator to review and send to the prospect.

• Follow-up prompt

  Recommended follow-up timing based on event date and submission date.

• Inquiry confirmation email to prospect on submission
• New inquiry alert to operator email
• Google Sheets row created on each submission
• Inquiry reference number auto-generated

• Operator SMS alert on new inquiry

  V1 · Buildable now

  Text notification when an event inquiry lands

• Automated inquiry confirmation email

  V1 · Buildable now

  Styled confirmation to the prospect confirming receipt

• Calendar availability display

  V2 · Requires setup

  Available dates shown to prospects before intake — requires calendar integration

• Deposit-ready checkout path

  V2 · Requires setup

  Holding deposit collected at inquiry — Stripe wired, activate when ready

• AI-generated event proposals

  V3 · Do not advertise

  Autonomous proposal creation without operator review — do not advertise

• Autonomous booking confirmation

  V3 · Do not advertise

  AI-confirmed bookings without operator approval — not supported in V1

• ✕Guaranteed date availability from the intake form
• ✕Binding pricing commitments before scope call with the operator
• ✕Automated contract or agreement generation
• ✕Autonomous booking without operator review and approval
• ✕Real-time calendar integration without separate setup